Firstly, you will need to add it to her earnings when calculating her National Insurance deductions. For the purposes of her PAYE calculation, it will be ignored though.
You will also then need to report it on form P11D in box C, but this will not trigger any Class 1A National Insurance for you to pay.
And finally, she will then need to complete a tax return and declare her income and the ‘benefit’ shown on her P11D.
Therefore, National Insurance will be deducted from her almost immediately via the payroll. And then she will be taxed on the benefit once the tax year end has passed. In effect, the cost of the bag is treated like any normal wages; there’s just a delay in the collection of the tax.
If you would like more advice on expenses and benefitsor wish to discuss something else tax or accountancy related, please feel free to contact your local TaxAssist Accountant.