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Meeting your obligations as an employer to your staff and HM Revenue and Customs (HMRC) can often be confusing and time-consuming, preventing you from doing what you do best – running your business.

What’s more the payroll year ends on 5th April 2021, so time is running out – but don’t panic as you still have time to get everything ready and it’s even easier with the help of our expert team at TaxAssist Accountants.

To make preparing for the Payroll Year End simpler, we have provided this eight-step guide to putting your payroll in order.

Step 1 – Employee details

Make sure all your employees’ details are correct and up to date on your payroll software.

Step 2 – Pay

Use the time in the lead up to the Payroll Year End to check through the previously submitted pay details to ensure you have reported all your staff’s pay correctly. You will be amazed at how many things can go unnoticed, such as a bonus left on the payroll for three months instead of one.

Step 3 – Last pay run

Process your last pay run that falls on or before 5th April 2021 and check you are happy with your employees’ year-to-date figures.

Step 4 – Process Leavers             

You should process any leavers before you do your final submission, so this information is recorded in the correct tax year.

Step 5 – Week 53

If you run a weekly payroll (including fortnightly or four-weekly) then you may have to complete an extra pay run, called a week 53. This will happen if you’re due to pay employees on the tax year end date, 5th April. Your software will reveal this for you by showing an extra pay field.

Step 6 – Send you final Full Payment Submission

Once you are happy with all the above, you can then submit your final Full Payment Submission (FPS) to HMRC. This tells HMRC to lock down the figures for this tax year for each employee. If you didn’t pay anyone in the last period before 5th April, then you will need to submit an employer payment summary (EPS).

Step 7 – P60s

Produce your employees P60 forms as each member of your staff is legally entitled to this form and it needs to be with them by 31st May 2021.

Step 8 – New Year

At this point you will have completed your Payroll Year End process, but this is also a good time to look at the year ahead. You should check that all your current employees have been rolled over into the new tax year 6th April 2021 to 5th April 2022. Some employers also look at awarding pay increases at this time of year, so it is worth getting these set up if applicable.

We can help with your payroll

Hopefully the above eight steps will make managing your payroll a little easier, but don’t forget that our friendly and experienced team at TaxAssist Accountants can take this task off your hands as we offer a comprehensive payroll service.

So why delay? Contact us today on 0800 0523 555 or use our online contact form. We are offering telephone or video consultations for all new clients in order to discuss your needs.

Date published 14 Feb 2020 | Last updated 9 Feb 2021

This article is intended to inform rather than advise and is based on legislation and practice at the time. Taxpayer’s circumstances do vary and if you feel that the information provided is beneficial it is important that you contact us before implementation. If you take, or do not take action as a result of reading this article, before receiving our written endorsement, we will accept no responsibility for any financial loss incurred.


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