Office Based Part-Time Bookkeeper & Administrative Assistant
Location: Belfast
Salary: £23K - £26K pro-rated (dependent on experience)
Added: 22/02/2024
We are looking for a Bookkeeper and Administrative Assistant to join our small, friendly, and expanding Accountancy business, which specialises in providing a friendly, flexible and proactive all year-round service to small businesses and individuals in the local areas.
You will be required to provide administrative support to the practice which includes helping to complete the admin side of onboarding clients, chasing clients when work is due and managing records coming into the practice. Maintain accurate bookkeeping records for all types of businesses.
The post holder will be required to work flexibly, as part of a small friendly team environment and will also assist other staff from time to time.
Responsibilities
The key duties of the post are as follows:
General bookkeeping duties include:
• double entry bookkeeping
• processing sales invoices; receipts and payments
• reconciling bank and credit card accounts
• reconciling supplier and debtor accounts
• helping prepare P&L accounts and balance sheets
• Logging in records received from clients and checking the information is relevant and complete
• completing VAT returns
The administration key duties of the post are:
• Answer all telephone calls and reception enquiries in a timely, courteous, and efficient manner and accurately log information on all calls received
• Make and record accurately client appointments
• Arrange meetings
• Set up and maintain filing systems as and when required as works progress
• Communicate and liaise verbally and in writing with clients/visitors and staff and respond clearly and effectively to requests by phone or in person, and to verbal or written instructions
• Help to onboard new clients by preparing relevant forms
• Manage, organise, and update relevant data using database applications
Establish and maintain effective working relationships with co-workers, and the general public
Maintain regular consistent and professional attendance, punctuality, personal appearance and adherence to relevant health and safety procedures
Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility
Plus, other duties consistent with the grade as directed.
Experience
• Minimum two years of bookkeeping experience
• Experience of undertaking administrative tasks within an office environment
• Experience within a professional services organisation (accountants, solicitors, estate agents etc) would be a distinct advantage
• Able to produce up to trial balance from client receipts and records
• Administration of office including client calls and file management
• Self-motivated and able to work to tight deadlines
• Good IT skills. Experience in accounting software (VT and TaxCalc is preferential but not essential)
Benefits
• Join a growing network of tax and accountancy service providers
• Salary £23,000 - £26,000 p/a (pro-rated) dependant on experience
• Pension
• Staff Uniform after satisfactory completion of probationary period
• Private Health Insurance after satisfactory completion of probationary period
• 20 days + 9 stat days holidays (pro-rated)
• Technical support in office and access to network helpdesk
• Ongoing training
If you are interested in applying for this role, please email your CV and covering letter to [email protected]